What is the definition of a luxe celebration? For most people, it’s creating an out of this world experience and something that sets it apart from anything else out there. Of course, luxury is a personal preference, but typically it involves wowing guests and playing a pivotal role in making someone’s dreams come true, even if they’re your own.
Luxury celebrations don’t have to take place on home soil either. You can travel far and wide to get the best experience possible. There’s no limit to the ideas that can be implemented either. Artistry, beauty, and trends are just some of the main aspects to consider when planning this type of celebration.
So, where do you start if you’re looking to make your event the ultimate in luxury? Take a look at these top ways:
1. Create a plan
A luxury party is only as good as its organization and planning, and there’s no such thing as starting too soon. This type of celebration is typically more complicated to organize when there are several elements to bring together. Hiring a party planner is one option to consider.
A luxury party planner is experienced and well-versed in perfecting your ideas and vision. They also know suppliers that are reliable and suitable for the job at hand. Starting early with research and quotes is a great idea. This enables you to identify what is possible in the timeframe and ensures special order items are acquired in advance.
There will always be kinks in the planning process, but a professional party planner can help smooth the journey. If you decide to go it alone in the preparation stages, it’s essential to be organized.
Create a checklist and include details such as lead times, price, and supplier information. Have contact numbers to hand during the process to ensure you can get in touch with suppliers quickly.
2. Decide on the type of celebration you want
When you’re planning a luxury party, the choice of venues and locations is endless. However, the main thing to consider is what do want to achieve with its appearance and atmosphere on the day.
The choice of venues means you can select elegant properties for more formal affairs or a yacht party rental in Los Angeles for a vibrant vibe. The type of celebration you have will determine many aspects of its aesthetic and decoration, including music, color themes, and cuisine.
3. Save the dates and invites
The invitation is a vital element in creating buzz around the celebration. Match the design to your theme and use this tool to create the ambiance and setting for your party. If you’re planning in advance, why not add ‘save the dates’ into the mix to communicate your intention before sending the official invites.
4. Consider a host for the celebration
If you don’t want to be up front and center during the event, why not consider a host for your celebration. There is a selection of professional party hosts available, including celebrities. This individual will introduce elements of the party and raise a toast for the occasion. Hosts are also suitable for personal and professional celebrations and often add a natural break throughout the event.
5. Food and drink menus
The food and drink at a luxury event are one of the most important aspects to get right. Luxury celebrations require high-quality menu choices, and it goes without saying; it could really make or break the event.
Food and drink should be considered separately as both aspects are vitally important in the menu. Everything should also be taste-tested. Another aspect includes how much food will be served and what will be the focus. Will you be serving a meal course with several dishes or using an informal dinner format? Do guests have a choice of food or is it a set menu?
The drinks menu is also another way to set the scene for your celebration. If you’re considering formal dinner options, choose a drinks package that flows well with each course. For livelier events, check out the cocktail menu and specialty drinks to get the mood flowing.
When deciding on the food and drinks menu, think about how it will be served. Do you require table service for guests, or will guests help themselves in a buffet-style setup? It’s always ideal to think about this aspect, as it also sets your guests’ expectations. If using table service, ensure servers are well trained and professional to avoid any issues during courses.
6. Make the venue unique
The venue of your celebration is the ultimate scene setter. This location is expected to wow your guests and create lasting memories of the party. Choosing a spot to host this special occasion can be tricky. Getting the right balance for the number of guests, accessibility, and usability of the location is vital to make it work. Think about how it will work with seating and serving food and whether it can be easily transformed from day to evening if required.
7. Personalize the space
When planning the décor and aesthetic of the celebration, think about personalization. Nothing says luxury more than unique elements, so avoid off-the-shelf party decorations and styling. There is lots of inspiration online for how to dress a venue but be sure to add your own twist. Online stores offer a wide range of party decorations & supplies, from balloons to personalized cakes & banners, so it’s a good idea to keep them as a backup option. If you need assistance, professional venue stylists can help shape the location into an extraordinary space.
8. Set the right tone
The ambiance is something we’ve mentioned before, and for a good reason, it’s super important for a luxury event. There are many elements to set the right tone, including venue aesthetic, food, and entertainment but the little details matter too.
The overall ambiance should consider the following:
When a guest walks into your venue, it must spark the senses immediately. The room should help make your guests feel a certain way and provide some insight into what the occasion will entail. Everything from the lighting and décor should be key to creating this aesthetic. This visual will also offer a lasting impression for your party.
What do you want your guests to hear as they enjoy your party? The ambiance will be set by the style of music you choose or the type of entertainment you have. The sound quality and volume can help set the scene, but it can also create frustration if it’s too overwhelming. Research suggests that music releases a feel-good chemical, so be sure to get the right tone to harness this feeling for your guests.
You might not think that touch would play a massive role in your celebration, but it can bring the whole experience together. For example, the furniture and linens to the type of glassware and cutlery used can contribute to setting the scene.
Food has a significant part to play in completing the ambiance of the event. So while it’s essential to get the right menu for the venue, why not set the tastebuds alight with a taster before the mains. Then, the whole atmosphere can be completed with a few treats upon arrival.
9. Celebrity appearances
Alongside hiring a host for the event, you may want to consider celebrity entertainment. The most common appearances at luxury parties include singers and bands. However, there is also the option of comedians, dancers, and performance artists to create a spectacular celebration.
10. Immersive experiences
Standard parties were so last season, and as we enter a new age of experiences, so do our party plans. One particular element includes creating an immersive experience during the event. There are so many quirky concepts to explore to wow your guests. Some examples include using actors to greet guests, transforming rooms with lighting and effects, plus creating an entire theme for the celebration to bring a whole concept to life.
11. Hire a photographer
There’s no better way to treasure the memories at a luxury party than to capture them on camera. Hiring a photographer is a great way to snap pictures of guests naturally. Plus, you can set up special shots for formal events and corporate soirées. Another popular option is employing a videographer for the event. Alongside still images, this gives you a dedicated video to share with guests after the event. This is also ideal for promotional material for corporate parties and formal occasions.
12. Get social
All occasions are places to be social, but we’re not talking about just chatting to other guests. Why not let the world attend your party and share the experience with revelers everywhere. A great way to start building momentum for your event is to create a buzz beforehand. Make a hashtag that all guests can use across social media and encourage sharing content during the party.
13. Think about security
When planning your party, it’s handy to think about security. For example, you may have special guests and high rollers at the event, which could attract unwanted guests. To avoid any issues, consider hiring security to monitor the event inside and out. Plus, consider secure rooms for belongings and any gifts.
14. The little details
At any party, the little details can often be overlooked as the major aspects take over. However, the little details can make those lasting impressions and add to the level of luxury exuded by your occasion.
Something as simple as providing umbrellas at the door if the weather indicates rains or showers. Plus, providing valet parking for guests to avoid hold-ups getting in or leaving the venue. Small details make the caliber of your celebration top class and give that unique feel to the occasion.
All luxury events should plan accessibility features throughout the venue. Many locations will have accessible features to ensure everyone can enjoy each aspect of the occasion. However, some elements will need to be catered for. Ask guests if they require any additional assistance at the event, and be sure to listen to the needs of everyone invited. This is also true of the menu. Your menu should accommodate individuals with special dietary needs and allergies.
16. Don’t forget to have fun!
Planning a luxury party can be challenging and stressful. A lot goes into making this event truly unique, and something guests will remember for years to come. For the most part, planning and organization are fun and exciting as you see it all develop into something wonderful. Once all your hard work pays off, it is now time to let your hair down and enjoy yourself!